Scattered across email, spreadsheets and sticky notes.
We automate the repetitive work and data re-entry that eat your team's week, so it runs on its own with fewer errors.
In person from Jacksonville to St. Augustine · Remote anywhere · English, Spanish, German
Industries we know
Each has a working demo on realistic simulated data. Pick yours to see the problems we fix there.
Realistic simulated data, real software: a morning brief and the board for each business.
Stuck right now Kincaid household · e-file E-file rejected Oct 11 with reject code IND-031-04 (the prior-year AGI didn't match).
Stuck right now 5676 Fiddler Crab Ln · lease renewal The current 1-year lease has no flood disclosure on file (s. 83.512); the renewal can't be signed until the disclosure goes out.
Stuck right now Pemberton home · Citizens renewal No flood policy on file, and Citizens renews it Oct 18, in 6 days.
Stuck right now Coastline Supply bill #88430 Copeland scroll compressor, 3-ton ($1,240) arrived with no job or PO number.
Stuck right now Amelia Island residence · sub bill Tidewater Framing & Drywall invoice 1187 bills $26,400 past its 06-100 framing & drywall subcontract, and no change order with Hal & Renee Whitcomb covers it.
Stuck right now Annual license renewal The renewal application was due Oct 9, 45 days before the license expires Nov 23, and is 3 days late.
You know the price, the finish line and how it will be tested before any work starts.
We sit with the people who do the work, at your office in the Jacksonville to St. Augustine area or by video, and map how it runs today: which tools, which steps, where it breaks. If automation isn't the answer, we say so.
You get: a plain summary of what we saw and what we would automate first.
One written proposal: the scope, the milestones, the price, the tests that prove each milestone works, and which steps stop for a person on your team.
You get: a fixed price. Half to begin, the balance when it passes the tests you approved.
We build around your tools, then replay your last 30 days of real transactions through each milestone. You review expected and actual side by side and sign off before anything goes live.
You get: a test report for every milestone, and nothing live until you approve it.
It runs on servers we manage: monitored every day, backed up daily, with a full restore tested every month. Anything that fails the agreed tests is fixed free for 90 days, then the monthly service keeps it running.
You get: documentation, a walkthrough, and your data exportable whenever you want it.
Tell us about it. The first consultation is free, and it settles whether we're a fit.
In person from Jacksonville to St. Augustine · remote anywhere
1 What kind of business?
2 Which job eats the week?
Pick a business first.
Or call (904) 866-1948 · keith@coquinaautomation.com